MedxAtlasLive
Smart intake
Scans, faxes, uploads and phone photos read, split at forms and separator sheets, classified into fourteen kinds and filed on two exact identifiers. The rest waits in review with the reason.
Practice management, smart intake and billingNew York injury practices
Your practice, automated.Your billing,four percent, not six.
MedxAtlas opens every envelope and fax, matches each page to the patient and the claim, builds the bill from the visit, posts the remittance and files each denial with its deadline. Your front desk sees patients and your biller approves a queue. Carriers pay your own account, and the fee is four percent of collections where a billing company charges six.
- Of collections, the whole fee
- 4%
- Documents filed in the benchmark without a person
- 368 of 368
- Filed to the wrong patient or case
- 0
- Kinds of document recognized on sight
- 14
No new hardware. It works with what your office already has.
- Any scannerA copier or desktop scanner that saves to a folder
- Your fax lineFaxes land in intake and go out from the chart
- EmailMessages on the patient's timeline, sent and received
- Text messagesReminders the patient confirms with one letter
- Your own blanksThe NF-2 and C-4 versions your carriers accept
- An authenticator appOn every account, remembered per browser
BillingFour percent of collections
Billing at four percent of collections, not six.
A billing company charges six percent because people key in what a machine can read. MedxAtlas reads the mail, builds each bill from the visit on the fee schedule, posts every remittance line by line and files each denial with its thirty day deadline. The work that justified six percent is done by software, so the fee is four. Payments go to your own account. We send you an invoice.
- Bills built from the visit. Each completed visit becomes a bill on the fee schedule, with its lines, ready for the biller to approve.
- Payments posted line by line. Remittances post with the payer’s adjustment codes, and a reversal never deletes a line.
- Every denial on a clock. A No-Fault denial carries its thirty day response date under 11 NYCRR 65-3.9 from the day it arrives.
- Your money stays yours. Carriers pay the practice’s account. MedxAtlas invoices four percent of what was collected, nothing else.
| Collected | At six percent | At four percent | Kept by the practice |
|---|---|---|---|
| $500,000 | $30,000 | $20,000 | $10,000 |
| $1,000,000 | $60,000 | $40,000 | $20,000 |
| $2,000,000 | $120,000 | $80,000 | $40,000 |
The whole practiceTwenty two screens, one patient record
One system for the front desk, the chart and the biller.
Scheduling, the patient record, documents, forms, billing and the audit log run on one database. Every department writes to the same patient and the same claim, so nothing is typed twice and nothing is lost between desks. Here is each area, by the person who works in it.
The front desk
The schedule, the waiting room and the phone on one screen.
- ScheduleDay and week by provider or room, drag to move with undo, no double bookings.
- Waiting roomWho has arrived, who is in a room and how long each has waited, live.
- Reminders by textSent at the practice's lead time; C confirms, R asks for a call, STOP ends it.
- Intake on the patient's phoneA code at the desk; forms, card photos and a signature, filed as PDFs.
- Agenda and booking slipsThe day on paper, a calendar file for Outlook, a slip for the next visit.
The chart
One patient, every claim, every page, every change.
- PatientsOne record per person, duplicates caught while typing, search from any screen.
- CasesNo-Fault, Workers' Comp, personal injury, commercial, Medicare, Medicaid, self pay.
- DocumentsFiled by smart intake or by hand, searchable inside, every move with a reason.
- FormsNF-2, assignment of benefits, cover pages and C-4s completed from the case, sealed.
- ActivityEvery view and change of the record, with who and when, on one tab.
Billing
The money, the deadlines and the queue, sorted before the day starts.
- Bills and paymentsBills with their lines, payments from remittances, adjustment codes, balances.
- Payer rulesWhat each insurer accepts, with its source and date, editable in the directory.
- Denials and deadlinesEvery denial with its thirty day deadline; verification requests, objections, IMEs.
- Practice reportsReports with audited snapshot exports, every number traceable to its rows.
- Case worklistsSeven saved views of the practice's cases, one key each.
- Biller worklistThe morning queue: proposals to approve, sends, refunds and denials, in preview.
Administration
The devices, the people and the rules behind the screens.
- ScannersAny copier or scanner that saves to a folder feeds intake through a one file agent.
- CommunicationsFaxes, texts, calls and email on one timeline per patient, case and practice.
- Tasks and queuesMy tasks, the role queues, reminders, bulk actions, the work that documents create.
- DirectoriesProviders from the NPI registry, payers, adjusters, law firms, verified addresses.
- Roles and auditSeven roles checked on every action; an append only log with CSV export.
- SecurityAn authenticator on every account, row level security, idle sign out.
SchedulingHudson Spine and Rehabilitation, a demo practice
The schedule, the waiting room and the treatment rooms on one board.
The front desk, the providers and the biller see the same afternoon. Check in, rooming and completion happen in a side panel while the schedule stays in view, and every change is on the record. Press any visit to move it along.
Booked15
Waiting2
In a room3
Completed3
Verner KerlukeDC
Mckenna HartmannMD
Kailee CummerataLAc
Buck Erdman-WildePT, DPT
1:00 PM
1:30 PM
2:00 PM
2:30 PM
Press any visit to move it along. The counts, the waiting room and the provider’s column follow, the way they do in the product.
Case typesNo-Fault, Workers' Comp, personal injury and four more
Each case type carries its own forms, rules and deadlines.
A No-Fault claim has an NF-2, a carrier, a policy and a thirty day response clock on every denial. A Workers’ Comp claim has a Board case number and a C-4. MedxAtlas keeps those rules on the case and marks every row with the case type’s color, so staff know which rules apply before they open the chart. Open a folder.
No-Fault
The biggest line and the one with the clocks. The NF-2, the carrier, the policy, the date of loss, every verification request and every denial with its thirtieth day.
- The record
- NF-2 facts, claim number, policy, adjuster
- Coverage
- Up to three, ranked, with who pays first
- Deadlines
- Denial response, 30 days under 11 NYCRR 65-3.9
- What arrives
- NF-10 denials, EOBs, IME and EUO notices
Smart intakeSynthetic documents, nothing leaves this page
Every document read, matched and filed without a person.
In the benchmark the engine filed 368 of 368 documents and none to the wrong patient. The rule is deliberately strict: two exact identifiers must agree, with no close second, before a page is filed. Anything less is held for review with the page and the candidates side by side. Choose a document and read it.
Pick something from the pile
1
What is it
The page is read, text layer first, OCR when there is none.
2
What it says
The fields a biller would look for, pointed at where they were printed.
3
Whose it could be
Candidates inside the practice, each with its evidence in words.
4
The verdict
Filed only on two exact identifiers that agree, with no close second. Otherwise a person decides.
5
What it means for today
The task the document carries, with its clock, on the right person's list.
CommunicationsOne timeline per patient, case and practice
Faxes, texts, calls and email on one patient timeline.
Every contact about a patient sits on one timeline with its status: the denial that arrived by fax and went to the attorney by email, the call about the IME, Thursday’s reminder. Reminders go out at the practice’s lead time, the patient replies with one letter, and the schedule updates itself. Try the phone.
NF-10 denial from Granite Way InsuranceReceived 9:30 AM, 2 pages, read and filed to case 4044 by MedxAtlasFiled
Email to Kohler Injury Law GroupThe denial, under the release signed 06/11/2026, by Shanon JerdeSent
Call with Demetris Bashirian4 minutes, 11:02 AM. Asked about the IME date; follow up task on the front desk's listLogged
Reminder for Thursday, 3:00 PM with Dr. KerlukeSent 12:14 PM to (929) 555 6207. Reply C to confirm or R to rescheduleDelivered
Thursday, 3:00 PM, Dr. Kerluke: Scheduled. The same line shows on the schedule and on the dashboard.
Hudson Spine and RehabilitationHudson Spine and Rehabilitation: a reminder of your visit on Thursday, October 15 at 3:00 PM with Dr. Kerluke at 1140 Jamaica Avenue. Reply C to confirm or R to reschedule. Reply STOP to stop these texts.
FormsNF-2 · AOB · C-4 · cover page
The NF-2, the assignment of benefits and the C-4, completed from the chart.
The forms a practice fills a hundred times are filled from what the case already knows, printed on the practice’s own blanks, and sealed so a reprint a year later records where it came from and when.
- Numbered sections, labels above fields. The same layout on screen and on paper.
- Print from the case, the patient or the visit. Every print is on the record, even from the browser’s own menu.
- Your own blanks. Upload the versions your carriers accept; the product fills those, not a copy of its own.
Press the sheet to turn it over.
What runs todayOctober 2026
What runs today, stated plainly.
Nothing on this page is a mock up. Live means it runs today on synthetic data. Preview means it is on the demo ahead of its finished screens. Next means it is the next item we build, in that order.
Live
Scanners
A practice connects its copier or desktop scanner from Intake; a one file agent on the office computer sends every scan in. Any device that saves to a folder.
Live
Patients and cases
One record per person, every claim on it, three coverages ranked, the NF-2 or Workers' Comp facts, diagnoses, parties, visits, notes, and a search that finds a claim number anywhere.
Live
The schedule
Day and week by provider or room, drag to move with undo, no double bookings, check in and status changes, a live waiting room board, the printable agenda and a calendar file for Outlook.
Live
Case worklists and tasks
Seven saved views of the cases, one key each. My tasks, the role queues, due and overdue, reminders, bulk complete and assign; intake adds the work a document carries, once.
Live
Communications
Faxes, texts, calls and email on one timeline per patient, case and practice, with templates, quiet hours and consent. Reminders confirmed by reply.
Live
Intake on the patient's phone
A link or a code at the desk, forms with autosave, photos of the cards, a signature, filed as signed PDFs. The front desk reviews the changes before they land.
Live
The form register
NF-2, assignment of benefits and the cover page, printed from the case on the practice's own blanks, every PDF sealed.
Live
Payer rules
What each insurer accepts, the CMS-1500 in place of the NF-3 for example, with its source and date, editable in the payers directory and recorded in the audit log.
Live
Practice reports
Reports with audited snapshot exports, so a number on paper can be traced to the rows that made it.
Live
Bills and payments
The ledger's screens: bills built from a case's visits on the fee schedule, payments posted line by line with the payer's codes, reversals that never delete, balances by age and by payer.
Preview
Biller worklist
The morning queue on synthetic data: twenty proposals to approve, sends, refunds, denials and verification requests, worked from the keyboard alone.
Live
Administration and audit
Practices, locations, rooms, providers from the NPI registry, payers, law firms, seven roles, and an append only log of every view, change, search and export.
Next step
Send us a week of your mail.
Send last Monday’s envelopes and faxes, on paper or as PDFs, and we will show you where every page lands, what it bills and what it puts on the biller’s list. Until the Business Associate Agreement is signed everything runs on synthetic data; no patient information touches a server before then.